How I prepare for data team

I am posting this entry in real-time and will contribute every day.

It's Thursday, one week before Data Team.  I send out an email reminding the team that data will be held on Thursday (I have already sent out calendar invites with all of the data team meetings for the year, so they all have the meetings on their calendars). In the email, I outline the requirements for the various prizes (The google doc filled out=Bronze, at least 50% of student goals graphed or an intervention=Silver, at least 50% of student goals graphed and an intervention=Gold), and gently suggest that they spread out graphing.

Friday: One of my overachievers has already sent me graphs for 100% of goals. I sent out my first Shout out! "Woohoo! We have an overachiever and our first Silver medal winner!  M. has sent me her graphs!  I can't wait to see what the rest of the team can do!" 

Saturday: I post the folder for this month's data team on google drive and share it with the team. So far it contains the  Intervention Idea Generation Helper, Working Agreements, and Excel Helper documents. In addition to sharing the resources, I remind teachers that they can upload their graphs directly to google drive and that they should notify me when their AIMSweb graphs are ready so that I know when to review them.

Sunday: Picked up some extra apples and oranges for the team during my grocery shopping trip.  I have candy leftover from Halloween, so that saves me some money (Yea!).

Monday: I sent out an email with the Intervention Idea Generation Helper. That's right I have it in two places; redundancy is a good thing.  I also send out an email challenging teachers to send me their graphs. It's 9:00 pm and no one has taken me up on my offer.  Tomorrow is another day.  We have gift cards people!!

Tuesday: No one sends me any graphs, so I send out this message, "Hello Team,

Will no one accept my challenge to go for the Silver medal?  I know you can do it, ladies, send me your graphs!" 

Wednesday: Now we have some action. The graphs are pouring in.  We have Shout out 2! "Challenge met!! We have 2 more silver medal winners! B. and P.!  Way to go! Who will be next?"  Shout out 3! "All right! We have 2 more teammates who have risen to the challenge. We now have 5 out of 8 teachers with graphing complete.  The meeting is tomorrow; can we make it 8/8? T., M., and L. you can do it!! For our Silver medalists. Enter a student you need help with on the Data Team Summary tab under today's date (3 sets down).  Let's see some Gold Medalists!  We have gift cards."

Thursday: Today is the day! I send out my last few Shout outs. "Whoopie! L. has joined the ranks of the Silver medalists! That's 6/8! I know T. is in process and will have her graphs in soon! However, we have a PROBLEM. No one has entered any students that are in need of interventions. That means that no one has the opportunity to win a gold medal, and more importantly, the team has less of a chance of leaving the meeting with a comprehensive plan for their students.

So...Please enter your students in the Data Summary page under the section titled 11/16/20 (the 3rd section down)." and "We have 100% participation with graphing!!! You guys rock! See you soon, with your laptops!"  I fill my bowls with candy and fruit. I gather my Silver prizes (folders, notebooks, spinners, fidget toys); no gold medals today.  I have my agenda and CCI set up and I am ready to go.